In day-to-day operations, having a standardized, trustworthy receipt/invoice is essential—not only as legal proof of sale and for bookkeeping, but also for your brand image. Many think ordering receipt books is as simple as calling a printer and stating the quantity. In reality, a bit of preparation helps you get exactly what you need, save time, and avoid production hiccups.
1) Required information to appear on the receipt/invoice
Before you place an order, prepare these core details:
- Store/Company name – Use the officially registered or trading name.
- Address & contacts – Business address, phone number, and preferred channels (Line, email, Facebook).
- Tax ID – Required for registered entities or when issuing tax invoices.
- Logo/mark – Provide a crisp, high-resolution logo to the printer.
- Optional fields – Payment terms, thank-you note, warnings, or special remarks.
2) Formats and sizes
Common options include:
- Sizes – A5 (14.8 × 21 cm), A6 (10.5 × 14.8 cm), or custom.
- Multipart sets – 2-part (original + copy) or 3-part (original + 2 copies) using NCR paper.
- Binding – Stapled booklets or glued pads.
- Numbering – Sequential bill numbers printed on each set.
3) Print specifications
- Colors – Most jobs use 1 color (blue/black) for cost efficiency; 2 colors for stronger branding.
- Paper – Bond 55 gsm for single sheets; NCR 50 gsm for copies.
- Extras – QR codes, barcodes, signature boxes, add/remove specific fields.
4) Samples and artwork
- If you have an existing receipt, share a photo or the PDF/AI/Word file as a reference. No design yet? Provide your requirements and the printer can create one.
- Send vector logos (AI, PDF) or high-resolution images (PNG/JPG at 300 dpi+) for crisp printing.
5) Quantity
Order volume affects unit cost—the more you print, the lower the price per set. Estimate monthly/quarterly usage to plan efficiently.
6) Lead time
Typical production takes about 20–30 working days, depending on complexity and the printer’s queue. Confirm your timeline in advance.
7) Budget
Share your budget or request a formal quote to match paper specs, format, and quantity to your cost range.
8) Final proofing
Review the mockup/proof carefully—company name, address, numbering, and all text—before giving print approval to avoid costly errors.